Sales Commission Invoice

💼 Sales Commission Invoice Guide

Sales Commission invoices can be quickly generated for properties that are For Sale and Under Offer. Invoices created via the Sales Commission screen follow a standard format and include:

• Vendor Name

• Purchaser Name

• Completion Date

• Sale Price

• Commission Percentage

🧾 Raising a Sales Commission Invoice

✅ Preparation Steps

1. Verify Commission Amount
   Navigate to:
   Property → Details #3 → Commission Fees
   Update the commission amount if needed, then click Save.

2. Enter Key Dates
   On the Progression screen, specify the Exchange Date and Completion Date using the checkboxes and calendar picker. Click Save.

🚀 Accessing the Raise Invoice Screen

There are three ways to open the Raise Invoice screen:

• From the Property screen via the Sales Commission icon under the Advanced tab

• From the Progression screen using the Raise Invoice button

• From the Property Progression List using the drop-down arrow next to the Invoiced column

🧮 Completing the Invoice

• Contact to Invoice: Defaults to the Vendor’s Solicitor. Use the drop-down to select a different contact if needed.

• Property & Offer Details: Automatically populated from the property record.

• Fees Section: Add, edit, or delete products and associated fees. You can also include Statement Notes.

• Commission Calculation: If a percentage is set in Details #3, the commission amount will be auto-calculated.

• Due Date Logic:

  • If Completion Date is entered → used as Due Date

  • If not, uses Exchange Date

  • If neither is entered → defaults to today’s date

• Bank Account: Select from the drop-down list

• Optional Date Edits: You may adjust the Exchange and Completion Dates using the calendar—this will update the Progression screen accordingly

Click Save to generate the invoice. It can then be viewed, printed, or emailed.

🔄 Managing Invoice Recipients

To change the recipient:

• Use the drop-down next to Contact to Invoice and select the appropriate contact

• Once generated, the invoice will appear in the selected contact’s Current Account

• Linked vendor names will also be displayed on the invoice

📌 Tracking & Managing Sales Commission Invoices

🔔 Overdue Alerts

• Overdue invoices appear on the Home Page under:
  Financial tab → Payments Overdue

• Select the Current Account for the company the invoice was raised against

🔍 Locating & Undoing Invoices

• If a Solicitor is assigned in the Progression screen, the invoice will be in their Current Account

• If no Solicitor is assigned, it will appear in the Vendor’s Current Account

To undo:

1. Select the invoice

2. Click Undo Previous and confirm

3. Delete the unpaid transaction from the Accounts screen (usually the Vendor’s Solicitor’s account)

4. The Sales Commission option will now reappear under the Advanced tab of the Property

Note: Recreating the invoice from the Accounts screen will not use the correct Sales Commission format.

🖨️ Reprinting Sales Commission Invoices

You can reprint an invoice from:

• The Property Progression List using the drop-down next to the Invoiced column (where marked as "Yes")

• The Solicitor’s Account screen:

  • Right-click or click Menu

  • Select Invoices → Reprint → View/Email Previous

  • Choose the invoice and print as needed

⚙️ Invoice Due Date Configuration

By default, the Sales Commission invoice is due on the Completion Date.
To change this behavior so invoices are due when raised, update the setting in:
System Configuration → Property Management → Property Sales Commission Invoice Due Date