System Configuration

The System Configuration screen provides a list of global options and settings for Acquaint.

You are advised not to change these settings without first contacting Acquaint Technical Support.

System Configuration can be accessed from File → Configuration → Site Branch.

Settings are grouped together into sections:

Appointments

Appointment Cancellation Email Template
Appointment Cancellation SMS Text Template
Auto Confirm When Creating Appointment from Contact Record
Cancelled Background Colour
Cancelled Background Colour #2
Cancelled Text Colour
Completion Type
Default Duration (mins)
Diary Automatic Refresh (mins)
Diary Show Full Appointment Details
Diary Sync Period (days)
Diary Time Slot Interval
Exchange Type
Home Page Reminder for Unconfirmed Appointment Confirmations to Send
Home Page Reminder for Unconfirmed Appointment Confirmations in the Past
Include Contact details for all Attendees
Include HMO Related Contacts On Appointment Confirmations
Inspection Type
No Show Background Colour
No Show Background Colour #2
No Show Text Colour
Send Appointment Confirmation SMS texts
Send Appointment Notifications To Managing Agents
Send Appointment Notifications To Occupiers
Send Appointment Notifications to Owners
Send Appointment Notifications to Tenants
Suppress Property Owner Details on Appointment List
Suppress Tenant Details on Appointment List
Unconfirmed Background Colour
Unconfirmed Background Colour #2
Unconfirmed Text Colour
Valuation Type

Brochures & Lettings

Automatically Shrink Font To Fit Text Boxes
PDF Conversion Quality

Defaults

Default Contact Market Position
Default Contact Retirement Requirements
Default Contact Source
Default Contact Status
Default Contact Type
Default Financial Advisor
Default Make Payments Payment Method
Default Note Type
Default Property Agency Type
Default Property Area
Default Property Board Supplier
Default Property Category
Default Property Electric Connected
Default Property Furnished
Default Gas Connected
Default Property Local Authority
Default Property Management Type
Default Property Price Frequency
Default Property Price Prefix
Default Property Rental Terms
Default Property Tax Band
Default Property Telephone Connected
Default Property Tenure
Default Property Type
Default Property Water Connected
Default Task Type
Default Tenancies Payment Method
Default Tenancies Pre Payment Method
Default Work Order Type

File Locations & Folders

All settings relating to file locations and folders, we strongly advise contacting Bright Logic before making any changes.

Key Management

Print Form when Signing Out keys
Show Property Address on Key Sign Out Form

Lettings

Charge Introduction Fee On Renewal
Contact Status When Rental Property Offer Accepted
Contact Status When Rental Property Offer Rejected
Contact Status When Tenancy Expires
Contact Status When Tenancy Setup
Contact Type When Rental Property Offer Accepted
Contact Type When Rental Property Offer Rejected
Contact Type When Tenancy Expires
Contact Type When Tenancy Setup
Custodial Scheme Rent Limit
Default Rent Arrears Interest (%)
Default Tenant Renewal Period (Months)
Deposit Amount
Deposit Held
Deposit Ratio Months (x times rent)
Deposit Ratio Weeks (x times rent)
Electricity Certificate Expiry Reminder (days)
Electricity Certificate for Let Only/Introductions
Electricity Certificate for Rent Collect
EPC Expiry Reminder (days)
Gas Certificate Expiry Reminder (days)
Gas Certificate Expiry Reminder Let Only/Introductions
Gas Certificate Expiry Reminder rent Collect
Landlord Fee #1 Product
Landlord Fee #2 Product
Landlord Fee #3 Product
Landlord Introduction Fee#1 Product
Landlord Introduction Fee#2 Product
Landlord Registration Licence Period (years)
Landlord Registration Required
Lettings Fees Description
Maintenance Request Last Run Date
New Tenancy Set as Receiving Payment
Next Council Payment Date Fortnightly
Next Council Payment Four Weekly
Only Match Students To Student Properties
Overseas Tax Calculation Method
Payment Day
Payment Export File Format
Property Disclaimer Notice
Property Inspection for Introductions
Property Inspection for Rent Collections
Property Inspection Frequency
Property Inspection for Home Page Reminder
Property Inspection Period - First (days)
Property Inspection Period - Renewal (days)
Rent Review Coordinator
Rent Review Home Page Reminder (days)
Rent Review Reminder Date (days from end of tenancy)
Set Tenancy As Auto Renew
Tenancy Default Duration (months)
Tenancy Ends Days Prior (days)
Tenancy Expiry Reminder
Tenancy Introduction Fee Charge Frequency
Tenant Fee #1 Product
Tenant Fee #2 Product
Tenant Fee #3 Product
Tenant Introduction Fee#1 Product
Tenant Introduction Fee#2 Product
Work Order Show Key Allocated

Marketing Emails

Body Background Colour
Body Text Colour
Detail Background Colour
Detail Border Colour
Detail Heading Colour
Footer Divider Colour
Detail Text Colour
Footer Divider Colour
Footer Text Colour
Menu Colour
Menu Item Colour
Menu Item Separator Colour
Menu Item Text Colour
Menu item Separator Colour
Menu Item Text Colour
Outer Background Colour
Social Media Icon style

Modules

Bookings Module
Financial Module
Lettings Module
Licence Key
POS Module
Property Management Module

Process Emails

Responder CC Owner on Property Enquiries
Responder Property Enquiry Email
Responder Property Enquiry SMS
Responder Registration Email
Responder Registration SMS
File Format
Merge Contact Payments

Property Feedback

Abbreviate Applicant Name on Feedback Report
Automated Property Feedback Enabled
Default Feedback Report Method
Property Feedback Request Method
Property Feedback Last Run Date
Property Feedback Report Letterhead
Send Feedback Report Request

Property Particulars

Footer Background Colour
Footer Text Colour
Header Background Colour
Header Text Colour
Logo
Picture Border Colour
Show Floor Area for Residential Property Rooms

Reports

Alternative Row Background Colour
Report Header Background Colour
Report Logo
Report Sub Header Background Colour
Report Sub Header Text Colour
Row Background Colour

SMS Texts

SMS Gateway
SMS Gateway from Mobile Number
SMS Gateway Password
SMS Gateway User ID

Web Site Integration

Create Tasks for Applicant Registrations
Custom Property URL
FTP Server Name
Prompt to Upload
Upload Areas Without Properties
Upload Country Name
Upload Hi-Res Pictures
Upload Postcode
Upload Properties Let for X Days
Upload Properties Sold for X Days
Upload Property Directions
Upload Property EPCs
Upload Property Particulars
Upload Rental Properties Under Offer
Upload Required
Upload Sales Properties Under Offer
Watermark
Watermark Text
Web Mailing List Removal Status
Web Site Registration Landlord Type
Web Site Registration Source
Web Site Registration Status
Web Site Registration Type
Web Site Registration Vendor Type
Website Integration Last Run Date

Bespoke /3rd Party Links Contacts

All settings regarding 3rd party integrations

Contacts

Address Default
Address Label Exclude Region if Postcode Present
Address Label First Name Preference
Address Label Unknown Addressee
Address Suppress Town if Locality Present
Mailing Renewal Period (days)
Salutation Preference
Suppress Name Linking on Letters/Labels

Email

All settings relating to Email, we strongly advise contacting Bright Logic before making any changes.

General

Assign Default Marketing Email Items
Automatic Closedown Backup
Automatic Daily Backup
Case Conversion Special Words
Close Incoming Call Alerts on Call End
Last Login Date
Last System Info Message ID
Licence Date
Rename file Method
System Info Message Last Check Date
Update Contact Last Check Date
Version

Letterheads

Letterhead Image Quality

Mapping

Printed Map Marker Colour
Printed Map Marker Size
Printed Map Zoom Level

Marketing Preferences

Auto Add To Mailing Lists
Bulk Anonymise Home Page Reminder Days Since Last Run
Bulk Anonymise Last Run Date
Bulk Anonymise No Activity Since (days)
Bulk Anonymise No transactions Since (years)
Consent Assumed for Imported Data
GDPR Compliance
Legitimate Interest Assured For Portal Email Registrations
Marketing Preferences Confirmed Home Page Reminder (days)
Marketing Preferences Recently Requested Home Page Reminder 9 days)

Payment Export

File Format
Merge Contact Payments
Payment Run number

Property Emails

Background Colour
Hyperlink Colour
Hyperlink Hover Colour
Property Emails Use Branding
Text Colour

Property Management

Attach PDF When Emailing Work Order To Landlord
Attach PDF When Emailing Work Order To Tenant
Awaiting Image Path
Booking Deposits Required
Contact Status When Property Completed
Contact Status When Property Offer Accepted
Contact Status When Property Offer Rejected
Contact Type When Property Completed
Contact Type When Property Offer Accepted
Contact Type When Property Offer Rejected
Default Contact Maximum Price
Interest Rate
Key Sign Out Forms
Match Properties Under Offer
Match Renewal Period (days)
Property Completion Home Page Reminder (days)
Property Contract Expiry (weeks)
Property Disclaimer Notice
Property Location
Property Measurement Units
Property Particulars List Template
Property Particulars Template
Property Price Match Variance
Show Inactive Items In Property Chain
Under Offer Terminology
Vendor Status When Property Available
Vendor Status When Property Completed
Vendor Status When Property Not Available / Archived
Work Order Show Estimate
Work Order Show Property Details
Work Order Show Tenant Details

Property Viewer

Suppress Street Number

Site Details

Address
Address 1
Address 2
Address 3
Address 4
Address 5
Address 6
Address 7
Branch Name
Company Default
Currency
Email
Facebook URL
Fax Number
Google Plus URL
Instagram URL
Linked In URL
Logo Per Branch (for multi branches only)
Name
Site Prefix Numeric
Telephone Number
Twitter URL
United Kingdom Region
Web Site URL

System Prompts

Display Automated Property Feedback Prompt
Display Email Settings Prompt
Display Import Standard Letters Prompt
Display Landlord Registration Prompt
Display Lettings Fees Prompt
Display Marketing Email Designer Prompt
Display Online Reference Prompt
Display Property Particulars Prompt
GDPR Auto Switch On Required
Property Land Usage Schema Enabled
Set Mailshots Follow up Task Priority

Web Site Integration

Web Site Registration Last Lettings Neg Count