Payment Collection Run

The Payments Collection Run is accessed by clicking on the Payment Collection Run icon from the Financial tab of the ribbon menu.

It produces an export file of outstanding Unpaid Transactions (i.e. Due Date is less than or equal to the current date) which were raised with the Rent Due Product and have the required Payment Method (defaulted to Direct Debit).

For Direct Debits, the export file is intended to be used in conjunction with a 3rd party who will process the file and submit it to Bacs (Bankers Automated Clearing System).

The Payments Collection Run does not mark Transactions as Paid, this should be performed by the Process Tenancy Payments procedure.

Payment Collection Runs screen

This screen displays the following information of previously performed Payment Collection Runs:

Run date
Due date
Amount
Site Branch

Producing the Payment Collection Run

Access the Payment Run screen from the ribbon menu via Financial -> Payment Collection Run (DD)
Click New
The Due Date field will select Payments that are due up to and including that date, you may change this to a date in the future.
Click the Run button.

The export file created is in csv format and contains the following fields:

Transaction Due Date
Contact ID
Contacts Bank Account Name
Contacts Bank Account Number
Contacts Bank Account Sort Code
Contacts Bank Reference
Contacts Bank Account Type
Transaction Amount

More information on 3rd Party Bacs submission software can be found at:

Bottom Line Technologies (previously also known as Albany) - https://www.bottomline.com/uk/solutions/payments-and-cash-management/direct-debit-management/
Mosaic - https://www.mosaicsoftware.co.uk

If the Payment Run screen has an icon next to the amount to pay then it's a split landlord payment